Notice Writing in English Format with Topics and Examples

Notice writing is a formal means of communication that is written with a specific format to convey important information to a specific audience.

When writing a notice, it is important to be clear and concise so that the reader understands the information. This article provides information on the Notice Writing format and topics as well as examples to help illustrate its usage.

What is Notice Writing in English?

A notice is a piece of writing that is typically used to announce something, such as an event or a policy change. Notices are usually short and to the point, and they often include important information such as dates, times, and locations.

The process of Notice Writing in English

First, keep it short and to the point. You want people to read the whole thing, so make sure every word counts.
Second, use simple language that everyone can understand.
Third, get straight to the point. Don’t include any unnecessary information.
Fourth, generally use Passive voice, present tense, and third person.
Fifth, The body of the notice can be started like this: For example,

  • “All the people/inhabitants/students are hereby informed/notified/asked that …….”
  • “ It hereby notified that……”
  • “ This is to notify/inform that…”

Sixth, use bullet points or numbers to list important information. This makes it easier for people to scan and find what they’re looking for.
Finally, proofread your notice before you publish it. Make sure there are no typos or grammatical errors.

Read more about:

Paragraph Writing
Process Writing
Formal Letter Writing
Informal Letter Writing
Letter to the Editor of English Daily
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Notice Writing For Class 11
Notice writing for class 10

Notice Writing Format in English

We will take a look at the different formats of writing notices in English. We will cover everything from the basics of what notice is to more advanced topics such as how to format a notice for an event. Let us check the format of the Notice Writing.

Notice Writing Format in English

What to include in a Notice Writing

Here is a list of what should be included in a notice:

  • The date and time of the event or announcement.
  • A brief description of what the notice is about.
  • Any relevant details or instructions regarding the event or announcement.
  • The contact information for who to get more information from, if necessary.

Topics and examples of Notice Writing

There are many ways to write a notice, depending on what type of notice it is. Here are some examples of notices that you might need to write:

There may be different types of Notice Writing, For Example,

  • School or College Notice
  • Club Notice
  • Notice of Cancelation
  • Society Notice
  • Notice of Change
  • Public Notice
  • Apology Notice
  • Class Suspension Notice

Explore the Notice Writing Examples Maintaining proper format in the following.

A School or College Notice:

This type of notice is written on behalf of the School or College to inform the students about some happenings, meetings,  Planning, Examination, Competition, or other necessary information containing the time, date, and location as well as the agenda.

Krishnath Collegiate High School Berhampur, Murshidabad

May 2, 2020


For Literacy Drive Programme

You all know that illiteracy is a great social barrier and it’s our sacred duty to eradicate it from our society. So, a literacy drive programme has been arranged in our school during the summer vacation as a part of Sarba Sikhsha Abhijan. We’ve identified all the illiterate people in our locality and they’ve given their consent to attend the programme. Students of IX and XI are hereby requested to act as volunteer teachers. They’ll be supplied with teaching aids, books, and other necessary articles. Students willing to take part are requested to enlist their names to the undersigned on or before May 10, 2008.

T. Banerjee
Convenor, Welfare Sub-committee

A Club Notice

The club secretary normally writes that kind of notice to inform the members or sometimes the local inhabitants about meetings, some programmes or any other occasions.





Attention is hereby drawn to the fact that the havoc caused by the recent flood has rendered many people homeless. Many of the victims have taken shelter in the open. Our club is raising a fund to provide the minimum relief to these unfortunate people. You are requested to contribute to the best of your resources to show that these people are not entirely helpless. All contributions will be gratefully accepted by the undersigned at the address and during the hours mentioned below.

Receiving hours :
10 a.m.-12 noon
4 p.m.-6.30 p.m.

Ramesh Gupta
Progressive Social Club

A Notice of Cancellation

We use his type of notice to cancel an event or meeting. It should contain the reason for the cancellation, as well as any important information such as refunds or alternate plans.

Babu Club, Uluberia



Cancellation of Meeting

It is regretted to inform you that the scheduled meeting on 03.02.2020 has been cancelled due to the Corona Virus outbreak. The discussion on the agenda will be made through an online video conference. All the members of our club are requested to follow their what’s app where the google meet link will be shared on 10.20.2020 around 4 pm.

Sujit Nag
Babu Club

A Society Notice

This type of Notice is used by the Organizations of the Society to inform the local public about important information or a change in plans or schedule containing the new time, date, or location of the event.





The residents of CG-Block, Sector-II, Salt Lake, are requested to attend the meeting to be held on 11.05.2005 at the Community Centre to discuss the problem of scarcity of water and the immediate measures to be taken to solve it. Cooperation of all concerned is required to put an end to this burning problem.

Ali Khan
CG-Block Welfare Association

A Notice of Change

This type of notice is used to announce a change in plans or schedule. It should contain the new time, date, or location of the event, as well as any other important information.

Avinaba Vidyamandir, Birbhum



Date Change of Debate Competition

All the students of our school are hereby informed that the date of the debate competition that was scheduled to be held on 03.05.2020 in the school’s assembly hall has been changed. It will be held on 13.05.2020 at 10 am in the office room instead of the assembly hall. For further queries, the students may contact the undersigned.

Avik Dasgupta
School’s Debate Competition Organization
Avinaba Vidyamandir

A public Notice

This type of Notice helps to inform the people about plans, schemes, and duties of the citizens during different occasions, Official information, Competitive Examinations, or the notice containing a sincere apology, as well as any important information such as refunds or alternate plans.

Government of West Bengal
Office of the Director: Public Vehicles Department
38, Beltala Road, Kolkata – 700 020



Replacing paper-based vehicle registration certificates with smart card

It is hereby informed to all vehicle owners who’ve got their vehicles registered at PAD, Kolkata, that the Government of West Bengal vides Order No. 2152 – WT/ 2M25/2008 dated 18.1.08 has made it mandatory to replace all the existing paper Feed Vehicles Registration Certificates with new smart card-based Vehicle Registration Certificates on payment of Rs. 500. Special counters have been opened at PVD Extension Counter, 97/2 Bakul Bagan Road, Kolkata – 700 025. The last date for replacement is May 20, 2008. All concerned are requested to train the smartcard-based registration certificates on payment of a requisite fee.

S.K. Das
Director, Public Vehicles Department,

An Apology Notice

This type of notice works as an apology for any inconvenience or mistake. It should contain a sincere apology, as well as any important information such as refunds or alternate plans.

Kharagpur Division, South-Eastern Railway



Local Train Cancelled

This is to notify all the passengers of the south-eastern Railway that the ‘Kharagpur-Howrah’ and “Kharagpur-Medinipur’ local trains have been cancelled today due to maintenance work. The inconvenience caused to the passengers is deeply regretted. In the meantime, It is also announced that the tickets bought by the passengers will not be returned but they will be able to use those tickets tomorrow instead of today showing proper proof. For further information, they are requested to contact the undersigned.

Station Manager
South-Eastern railway

Classes Suspensions

Here is an example of a notice that could be posted in a school. “At the present time, Classes will be cancelled tomorrow due to the heatwave. Please stay safe and indoors.”

Vivekananda Model High School, Malda



Classes Suspended

All the students are hereby informed that the weather department has warned that the temperature could be very high tomorrow and the heatwave could be started in our area. Considering the weather report, the health of the students, and the request on behalf of the Government, the school authority has decided to cancel tomorrow’s classes. As a result, all the classes will remain suspended till further notice. All are requested to follow the school’ what’s app group. If there is any update, will be informed there. Please stay safe and indoors.

A. K. Basu
Vivekananda Model High School


Now that you know the format of a notice in English, you can start writing your own. Remember to include all of the important information and keep it brief and to the point. If you need help getting started, there are plenty of examples discussed above in this article. You may consult them. With a little practice, you’ll be writing notices like a pro in no time!