Report Writing is a narrative of Events described in an impartial approach. Rules and Format of Report Writing are necessary to know for English report writing. Examples of Report Writing help us in doing this easily.
What is Report Writing?
A Report Writing is a written account that helps us to know about an event, situation, or occurrence in detail that has already taken place.
Report Writing Format and Rules:
In English, Report writing rules help to create the Report writing format that is discussed in the following.
- The report must have an appealing heading or title to indicate the subject matter.
- In the case of a newspaper report, the heading should be followed by the name of the source of news agencies like ‘By a staff reporter’, ‘Press Trust of India’, ‘From our correspondent’, ‘From our special correspondent’ etc.
- The place and date of reporting must be mentioned.
- In respect of reporting other than newspaper reports, the name of the person making the report should be given.
- The language of the report should be simple, lucid, and comprehensible.
- The facts should be presented by the reporter in such a way that a logical conclusion is achieved.
- As the report presents an account of an event that happened in the past, the past tense form is generally used. Sometimes, the Passive voice form is also used according to the topics and situations.
An Example: Report Writing Format on A Bank Robbery.
The following points will make it easy to write a report easily shown below.
(Heading) DARING BANK ROBBERY
(Who Reported) By a Special Correspondent
Where, When, What: Kolkata, August 14 (Introduction): A daring (CART) robbery took place today at 3 p.m. at the United Bank of India, Gariahat Branch, Kolkata.
How, why, Casualty: According to the Branch Manager, three men armed with pistols overpowered the security staff and locked the gate from the inside. One of the miscreants (710) herded the customers and the staff into one corner of the bank and kept them silent at gunpoint. The other two miscreants snatched the keys from the Manager.
Condition: Then they unlocked the vault and bagged cash and jewelry worth Rs. 40 lacks. They came out of the bank hurling bombs, jumped into a black Maruti Van, and sped away.
Reaction & Measures Taken (Conclusion): The police arrived within half an hour. No one has been arrested yet. Investigations are on, as the Deputy Commissioner of Police told the media.
English Composition Resources:
Report Writing Types in English:
Basically, Report writing in English is of three types.
- General Report Writing: These reports give an account of a person’s experience of an event or an incident.
- Newspaper Report Writing: Newspaper reports are based on true incidents or accidents meant to express some information to the public.
- Business Report Writing: Business reports are made on orders based on observation, investigation, and analysis.
General Report Writing: Format, Topics, Examples
1. Write a report for a newspaper about A Terrible Train Accident.
Odisha Train Accident / Coromandel Express Train Accident
By Staff Reporter
Balasore, 3rd June 2023: At around 7 pm, 2nd June on Friday evening 10-12 coaches of the Shalimar-Chennai Coromandel Express derailed near Baleswar and fell on the opposite track. After some time, another train from Yeswanthpur to Howrah dashed into those derailed coaches resulting in the derailment of its 3-4 coaches. The train crash involving two passenger trains and a goods train in Odisha’s Balasore on Friday is said to be one of the deadliest rail accidents in India. More than 230 people have lost their lives in the accident and 900 have been injured. NDRF, ODRAF, and Fire Services are still working to cut the bogie and try to recover the living or the dead. Local people were seen helping the teams responsible for rescue and relief operations and they queued up to donate blood for the injured in Balasore. As a result, Local people became able to rescue 200-300 injured people A high-level committee has been declared to conduct an inquiry into the train accident. The Centre has announced an ex-gratia compensation of Rs 10 Lakh each to the kin of the deceased and Rs 2 Lakh to grievous and Rs 50,000 for minor injuries, Union Railways Minister Ashwini Vaishnav said.
2. Write a report for a newspaper about A Magic Show.
By Anik Dutta
On Friday, November 18: our school authority invited a magician to surprise the students of the school with a magic show. The magic show was a gift to the students from the school’s authoritative body as the school won the award for Best Disciplined School in Kolkata for the year 2015. The magic show was organized on the school’s open-air stage. The show went on for 2 hours, from 12 to 2 pm. The first magic shown by the great magician was pulling out of a rabbit from his hat which was absolutely empty when he wore it. The spectators were pleasantly surprised. He showed exciting magic tricks one after the other and ended the show with a message to the awestruck students, ‘Practice maths well, and you can do magic too as it is nothing but a game of calculation’. The show was immensely appreciated by all.
3. Write a report for a newspaper about Health Issues of the people of your District.
Health Issues of the People of Your District
By Ravi Yogi
On 20 May 2021: a health awareness campaign camp was organized in the Howrah district by the World Health Organisation. Some volunteers were chosen, who from then on, visit each house every month to remind people to get their children vaccinated. People now follow their instructions and keep their surroundings clean to avoid certain diseases. The volunteers distributed water purifiers at a cheap rate so that people could use them to get pure water. The mosquito-repellant sprays are used every month and mosquito nets are now used to keep mosquitoes away. If the volunteers arrange a blood donation camp every month it could help the people in need. Also, a free health checkup camp could be arranged for further health improvement of the people of the locality.
4. Write a report for a newspaper about the Annual sports Event of Your School.
Annual Sports Event of Your School
By Anwesha Das
The annual sports day of our school (St. Agnes H.S. School) was held on February 15 for the junior students at the school grounds. The event for the junior students started at 9:30 in the morning with a relay race. The next race they had was a tricycle race and the last one the junior students had was a treat to watch. The junior ones’ had to run wearing long gowns and they had to run the track without falling even once.
The juniors enjoyed the fun sporting events a lot, while the visitors’ race involving the parents remained the highlight of the day. At the end of the program Chief Guest Sourav Ganguly gave away the awards to the winners and the class teacher of each class distributed a box containing candies, a chocolate pastry, an orange, and two vanilla cream-filled wafer biscuits to every pupil of her class. The event turned out to be a joyful one with a smile on everyone’s face.
Newspaper Report Writing: Format, Topics, Examples
5. Write a newspaper report on the first downpour of the season.
FIRST DOWNPOUR OF THE SEASON
By Staff Reporter
Kolkata, June 13: Today Kolkata experienced its first downpour during the season. The showers were brought about by a deep depression over the Gangetic West Bengal. There was incessant (WESO) rainfall accompanied by thunder and lightning. In Kolkata, it rained throughout the day with occasional breaks. The weather office at Alipore has recorded a rainfall of 20 cm. Many low-lying areas went underwater. Some of the major roads were waterlogged for several hours. There were traffic jams on many roads. The hand-pulled rickshaws had stopped. Train and air services were disrupted. There were cable faults in many parts of the city. Two persons were electrocuted. But they have not yet been identified, said the police officials.
6. As a Reporter for an English daily, write a report about A violent cyclonic storm.
A VIOLENT CYCLONIC STORM
By a Special Correspondent
Katak, August 12: A violent cyclonic storm ravaged the coastal areas of Odisha today. The cyclone started at about 6.45 p.m. It was said to have rushed at a speed of 80 km per hour. The worst-affected areas include Puri, Baleswar, and Paradip. The cyclone raised the sea to an alarming height. The high tidal waves submerged the low-lying coastal areas. It caused incalculable damage to life and property. More than 10,000 people were rendered homeless. Train services were totally disrupted. The State Government sent its rescue team along with central paramilitary forces to tackle the situation. A sum of Rs. 3 crores has been sanctioned for the relief and rehabilitation of the cyclone-hit people.
7. Write a report for a newspaper about A Serious Road Accident
A Serious Road Accident
By Staff Reporter
Kolkata, January 18: As many as 20 persons including two women and a child were injured in an accident at about 8 pm, on M, G, Road yesterday. The accident took place when a speeding minibus, in a bid to overtake a private bus, skidded off the road. The vehicle carrying 45 passengers went straight into a shopping mall, after breaking the roadside railing, Persons inside the mall and the bus suffered serious injuries Local people started the rescue operation. The injured were taken to the nearest hospital. Locals got agitated and blocked the road causing the suspension of traffic for more than 3 hours. However, the police came and brought the situation under control.
8. Write a report within 100 words for an English daily about Cyclone hitting Coastal West Bengal.
Cyclone hits Coastal West Bengal
-By a Staff Reporter
Kolkata, June 12, 2013: A severe cyclone with a speed of 80 km. per hour hit the coastal areas of West Bengal yesterday evening at about 6-45 p.m. Caused by a deep depression in the Bay of Bengal, the cyclone ripped through the state resulting in huge damage to life and property. 60 persons have died and thousands have been rendered homeless. Train services have been disrupted leaving a number of people stranded. The state government has taken immediate steps to provide relief to the victims. More than 5000 people have been evacuated to temporary relief shelters. The Chief Minister has reviewed the situation and assured the people of all help.
9. Write a newspaper report on a road accident within 100 words.
BRAKE FAILURE BUS COLLIDES WITH A TRUCK
By a Staff Reporter
Kolkata, October 1, 2015: Yesterday at around 10:30 am an accident took place at Sinthi More when an Esplanade bound bus, of route no 78/1, suddenly collided with a truck. The report says the brake failure of the bus was the cause of this mishap. Five passengers were injured including a child and a woman. According to passengers, the ill-fated bus was moving at a great speed. Near Sinthi More the driver lost control and banged behind a truck. Local people rushed in, and took the injured to the nearest hospital where they were released after first aid. Traffic got disrupted. Cops reached the spot quickly, intervened, and normalcy was restored within an hour.
10. Write a report on a Railway accident.
A MAN DIED IN A RAILWAY ACCIDENT
By Kishore Ganguli
Kolkata, April 25: A man died after he had been hit by a Sealdah bound train close to Barrackpore station around 5.40 am today when the victim was returning home from a regular morning walk. According to an eyewitness, the man was trying to cross the tracks, got confused, and ended up on the track on which the train was coming on. Being hit on his head, he was hospitalized immediately. But the doctors declared him dead. The locals made a blockade on the railway tracks. The police came, dispersed the irate mob and the train service was restored. The railway authorities announced an exgratia payment of Rs 2 lakh to the next of kin of the deceased. The situation is tense till now.